Career Opportunity: Admin / HR Officer at Hayleys Advantis Limited

Are you a proactive professional with experience in office administration and human resource management? Advantis Engineering, a key subsidiary of Hayleys Advantis Limited, is inviting applications for the position of Admin / HR Officer. This role offers an exciting opportunity to join a market leader in Sri Lanka’s engineering and space solutions sector and support critical project operations.

Key Responsibilities

As an Admin / HR Officer, you will bridge site-level operations and central HR workflows. Your key duties include:

• Timekeeping & Payroll Coordination: Track and update daily project site attendance sheets and submit them promptly to Head Office to ensure accurate, timely salary processing.
• HR Documentation Management: Draft, issue, and maintain official service agreements, appointment letters, and personnel records.
• Leave Tracking & Productivity Management: Maintain up-to-date employee leave records to optimize site staffing and keep operational milestones on schedule.
• Administrative Operations: Design, coordinate, and supervise workflow procedures to maintain efficient site administration.
• Facilities & Supplier Oversight: Supervise facility maintenance, manage vendor payments, and maintain structured disbursement schedules for suppliers.

Candidate Qualifications & Requirements

To be considered for this position, applicants should meet the following criteria:

• Education: Minimum of 2 passes at G.C.E. A/L and 6 passes at G.C.E. O/L (including “C” passes in Mathematics and English).
• Professional Qualification: Full or partial completion of CCHRM (Certificate Course in Human Resource Management) or an equivalent professional diploma.
• Technical Skills: Strong computer literacy, with working proficiency in MS Office tools (Excel, Word, Outlook).
• Experience: 1 year of prior experience in a similar HR or administrative capacity is preferred (construction sector experience is an added advantage).

About Us: Hayleys Advantis Limited

Hayleys Advantis Limited is the transportation, logistics, and aviation arm of Hayleys PLC—one of Sri Lanka’s largest and most diversified public conglomerates. With over six decades of industry presence, Hayleys Advantis is a pioneer in integrated logistics, freight management, marine services, airport operations, and aviation services across international markets.

Advantis Engineering, a vital business unit under Hayleys Advantis, is a market leader in delivering innovative space solutions and logistics services. Known for driving engineering excellence and custom design solutions, Advantis Engineering operates with strong local dominance and an expanding global footprint. Hayleys Advantis Limited website

Expected Role Benefits

Joining the Hayleys Group comes with significant professional and practical benefits:

• Competitive Compensation: Attractive salary package with performance-driven incentives.
• Brand Reputation: Experience working within one of Sri Lanka’s top-ranked corporate groups (Hayleys PLC).
• Career Growth: Direct exposure to large-scale construction and logistics projects, offering rapid learning and skill development.
• Equal Opportunity Environment: Fair work culture committed to inclusion and merit-based professional growth.

How to Prepare Your CV for This Role

To stand out for this dual HR and administrative function, tailor your CV using the following strategies:

1. Highlight Dual Competencies: Clearly showcase your experience in both administrative support (vendor management, facilities oversight) and core HR tasks (payroll inputs, leave management, documentation).
2. Emphasize MS Excel Skills: Since site attendance tracking and payment scheduling require spreadsheets, explicitly mention your proficiency in data entry, basic formulas, and tracking tools.
3. Quantify Achievements: Where possible, state project size, team size, or operational improvements (e.g., “Managed site attendance tracking for a team of 50+ site personnel”).
4. List Professional Qualifications Early: Feature your G.C.E. A/L, O/L results, and CCHRM certification clearly near the top under “Education & Qualifications.”

How to Prepare for an Interview

Preparing for a site-focused HR/Admin position requires showing both operational accuracy and personal resilience:

• Demonstrate Detail Orientation: Be ready to answer questions about how you handle payroll discrepancies, missing attendance records, or urgent vendor payment schedules.
• Understand Construction/Site Dynamics: Highlight your ability to manage communication between project site teams and the Head Office smoothly.
• Review HR Fundamentals: Be ready to explain basic labor documentation practices, leave entitlement policies, and appointment letter structures.
• Practice Situational Questions: Prepare examples demonstrating problem-solving—such as handling supplier delays or managing conflicting leave requests during project deadlines.

Career Guide Tips

• Build Strong Interpersonal Skills: Since this role requires handling both site workers and head office management, strong written and spoken communication in English and Sinhala is essential.
• Learn HR Software Tools: Familiarity with HR Information Systems (HRIS) and digital attendance logging software will accelerate your career in HR management.
• Maintain High Confidentiality: HR documentation involves sensitive personal and financial data; demonstrate integrity and discretion at all times.

How to Apply

Interested candidates who meet the selection criteria are encouraged to submit their updated resumes online:

• Platform: Apply via XpressJobs.
• Deadline: Apply within 10 days of the official job advertisement publication. More Jobs

Disclaimer

This job overview is created for informational and career guidance purposes based on publicly available job notifications from Hayleys Advantis Limited. Applicants are advised to verify details directly on official recruitment channels or company portals before submitting personal information. Hayleys PLC is an Equal Opportunity Employer.