Executive Secretary

Executive Secretary (Assistant Manager Category)

Location: Haycarb Head Office, Colombo 10 (On-site)

Discipline: Human Resources / Administration

Role Overview

We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to the Deputy Managing Director (DMD). This role is pivotal in managing daily operations, streamlining communication, and ensuring the smooth execution of high-level corporate functions.

Key Responsibilities

• Executive Support: Provide proactive administrative assistance to the DMD, managing priorities and daily operations efficiently.

• Calendar & Coordination: Manage the DMD’s schedule, coordinating meetings and appointments with both internal and external stakeholders.

• Travel Management: Oversee end-to-end local and international travel logistics, including itineraries, visa processing, ticketing, and accommodation for the DMD and senior executives.

• Communication & Documentation: Prepare and review professional correspondence, reports, and presentations. Act as a central point for follow-ups and task coordination.

• Board Secretarial Support: Coordinate the timely preparation and circulation of Board papers and associated documentation.

• Confidentiality & HR Liaison: Handle sensitive corporate and financial data with strict discretion. Support confidential Group-level HR communications, including onboarding, promotions, and official documentation.

Candidate Profile

• Education: A recognized qualification in Secretarial Management or a related discipline.

• Experience: A minimum of 10+ years of experience as an Executive Secretary or Personal Assistant within a reputable organization.

• Technical Skills: Advanced proficiency in Microsoft Office. Familiarity with AI tools/platforms and an active social media presence are distinct advantages.

• Competencies: Exceptional organizational, multitasking, and time-management abilities.

• Communication: Fluency in English and Sinhala is essential, alongside strong interpersonal skills.

• Integrity: A proven track record of maintaining high levels of integrity and confidentiality.

How to Apply

If you are ready to excel in this challenging and rewarding role, please send your CV to hrd@haycarb.com within 14 days of this advertisement or click “Apply Now.”

Note: We offer a competitive compensation package aligned with performance-based rewards.

More Details
Company Name : Hayleys
Location : Colombo